Free AIA G702/G703 Template: Excel, Word, PDF & Google Sheets

What Are AIA G702 and G703?

If you work in US construction under an AIA contract, you already know the forms. If you are newer to the industry or just moved to a system that needs to handle them, here is the short version.

AIA G702: The Application for Payment

G702 is the cover sheet. The contractor submits it to request payment from the project owner at the end of a billing period. It summarizes the contract value, how much work has been completed to date, how much has been stored on site, what has already been paid, and what is currently due.

It also includes a certification section signed by the contractor, then reviewed and certified by the architect or construction manager before payment is released. The certified amount is what the owner actually pays. If the architect adjusts the figure down, they attach an explanation.

AIA G703: The Continuation Sheet

G703 is the supporting schedule that sits behind G702. It breaks the total contract value into individual line items, each representing a scope of work. For every line, it tracks how much has been completed in prior periods, how much was completed this period, how much material is stored on site but not yet installed, the running total, the percentage complete, and the retainage withheld.

How G702 and G703 Work Together

Think of them as a report and its appendix. G703 holds all the detail; G702 summarizes it and makes the formal request. The numbers on G702 — specifically lines 4 through 9 — are pulled directly from the column totals on G703.

G702 and G703 are not two separate forms. They are two halves of the same document. G703 holds all the detail: every line item, every dollar completed, every dollar stored, every dollar withheld. G702 summarizes it into a single payment request and puts it in front of the owner for approval.

The connection is direct. Column G on G703, which tracks the total completed and stored to date for each line item, feeds directly into Line 4 on G702. Column I, which tracks retainage withheld per line, feeds into Line 5. Change one and the other changes with it.

The G703 also has memory. Every billing cycle, the work completed in prior periods carries forward automatically into Column D. By the final application, Column D tells the complete story of the project from day one.

Field-by-Field Guide: AIA G702

The header fields identify the project and the parties involved. The financial fields are where the payment calculation happens.

Header Fields

Financial Fields

Lines 1-7: 

Lines 8-9: 

Field-by-Field Guide: AIA G703

G703 is a line-item schedule. Each row represents a distinct scope of work or cost category from the project's schedule of values. The columns track that scope across the life of the project.

How Enerpize Handles Construction Payment Applications

Filling out a G702/G703 manually works for a single project. It starts to break down when you are running multiple projects simultaneously, tracking retainage release schedules, reconciling stored materials across sites, or trying to close your books without manually re-entering payment data.

Enerpize is built for construction companies that need the full picture in one system.

Invoicing with Retention Discounts

Generate contractor invoices in installments or lump sum, with retention amounts calculated and clearly shown on the invoice. Enerpize calculates retention based on total items after tax, which matches standard AIA contract behavior. When retainage is released at project close, it is tracked directly in the system without a separate manual entry.

Project Budget and Cost Tracking

Add each construction project with its site address, engineering plan, budget, and cost breakdown. Enerpize tracks profitability and cost reports per project so you know, at any billing period, whether your schedule of values is holding against actual costs. Every G703 line item can be mapped to a project cost center.

Labor Time and Cost Allocation

Allocate each engineer's and worker's time directly to the project they worked on. Labor costs flow into project cost reports automatically, so your G703 line items reflect actual job cost data rather than estimates updated manually at the end of each period.

Multiple Price Lists per Project

Construction pricing is not uniform. Material unit prices shift based on project size, client agreement, and volume. Enerpize supports multiple price lists so you can maintain project-specific pricing without overwriting your standard rates across other clients.

Supplier and Client Management

Track subcontractors, material suppliers, and clients in one place. Purchase management handles supplier invoices against project budgets. When a stored materials claim on G703 Column F needs documentation, the purchase record is already in the system.

FAQs

What is the difference between AIA G702 and G703?

G702 is the cover sheet and formal payment request, including the contractor's certification and architect's certificate for payment. G703 is the continuation sheet that itemizes the schedule of values behind the request. Both are submitted together as a single payment application package. G702 cannot be submitted without G703.

What is retainage in construction?

Retainage is a percentage of each certified payment that the owner withholds until the project reaches substantial completion. The standard rate is 10%, though it varies by contract. On G702, retainage appears on Lines 5a and 5b. On G703, it appears in Column I. Retainage is released, typically in a lump sum, once the architect certifies substantial completion and any punch list items are resolved.

Can I use AIA G702/G703 on a non-AIA contract?

Yes. The forms are widely recognized and accepted by owners, architects, lenders, and bonding companies regardless of whether the underlying contract was issued by the AIA. Many contractors use G702/G703 as their standard payment application format across all projects because the format is familiar to everyone in the payment chain.

What is a schedule of values?

A schedule of values is a breakdown of the total contract amount into line items, each representing a portion of the scope of work. It is agreed upon at the start of the project and becomes Column B and Column C of your G703. Every payment application is measured against this schedule.

How is stored material documented on G703?

Materials claimed in Column F (Materials Presently Stored) require supporting documentation: typically supplier invoices and delivery receipts proving the material is on site. Some owners also require a stored materials schedule or a separate stored materials form. Always confirm documentation requirements with the architect or owner before claiming stored materials.

What happens if the certified amount differs from the amount applied for?

The architect or construction manager is required to attach a written explanation and initial all changed figures on both G702 and G703. The certified amount is what the owner pays. The contractor can dispute the reduction through the contract's claim procedures if they believe the reduction was not justified.

How does ERP software handle AIA payment applications?

An ERP system like Enerpize connects your payment application data to your accounts receivable, retainage ledger, project cost tracking, and payroll. Instead of manually transferring numbers from a Word doc into your accounting system, the payment data flows directly. When a certificate is issued, the receivable is recorded. When retainage is released, the ledger updates. The G703 line items map to project cost centers so you can see job profitability at any point in the billing cycle.